A project groups related work inside a workspace, along with the people working on it. Where a workspace is the home for everything a team does, a project is a focused area within it. This overview explains what a project holds.
What a project holds
- Tasks the work, organised into sections.
- Members the people on the project, each with a role.
- Sections columns that let you see work move across stages. A new project starts with four: To do, In progress, Completed, and Archived, and you can rename, reorder, or add your own.
- Details a name, description, icon, status, priority, category, due date, and an optional website link.
Project members and roles
Projects use the same roles as workspaces, from owner down to guest, so you can give each person the right level of access on a specific project. This is how you can bring a client into one project as a guest without giving them the run of the workspace. See workspace roles and permissions.
Each member can also set their own email notifications for that project, choosing which events they hear about, such as a task being assigned to them, a mention, a status change, or an approaching deadline.
Who can do what
A project has a few permission settings that decide which roles can:
- Change the project's workflow and appearance.
- Manage who is on the project.
- Share the project's tasks with other projects.
By default these sit with the owner and higher roles, so the wrong person cannot restructure a project by accident.
Project access
A project can be open to the whole workspace, or limited to its members only, depending on how private the work needs to be.
Statuses and priorities
Projects have a richer set of statuses than tasks, covering stages from backlog and planning through to review, completed, and archived. Their priority list is broader too, so a project can carry a heavier label than an individual task when it needs one.
Projects and tasks
Tasks can belong to a project or stand on their own in the workspace. Grouping tasks into a project keeps related work together and gives it its own board. The number of projects you can create depends on your plan; see plan limits explained.
Use projects to separate distinct bodies of work, such as a launch or a client engagement, and keep each one's tasks and people in one place.